Privacy Policy

1. Who is responsible for your personal data?

The data controller responsible for personal information processed through UAE VERO is:

2. Scope of this Privacy Policy

This Privacy Policy applies to personal information collected through:

• the UAE VERO website;
• candidate registration and application forms;
• CV uploads;
• Facebook and Instagram lead forms;
• Meta Messenger;
• WhatsApp;
• email;
• telephone communication;
• forms or services provided directly by UAE VERO;
• communications relating to candidate opportunities, support services or enquiries.

Third-party websites and services may have their own privacy policies. UAE VERO is not responsible for the privacy practices of independent third parties.

3. Personal information we may collect

Candidate information

Depending on how you interact with UAE VERO, we may collect:

• full name;
• email address;
• telephone and WhatsApp number;
• current country or location;
• whether you are currently inside or outside the United Arab Emirates;
• nationality, where voluntarily provided or required for a relevant service;
• preferred job categories;
• specific positions you are seeking;
• employment history;
• education and qualifications;
• professional skills;
• languages;
• driving licence information;
• availability;
• CV or résumé;
• information contained within your CV;
• documents or information voluntarily provided by you;
• correspondence between you and UAE VERO.

Website and technical information

We may also collect limited technical information such as:

• IP address;
• browser and device information;
• date and time of access;
• website pages visited;
• referral information;
• basic analytics and website usage data;
• cookie information where applicable.

UAE VERO does not intentionally request sensitive personal information unless it is genuinely required for a lawful and specific purpose.

Please do not submit unnecessary sensitive information in your CV or application.

4. Why we process your information

We process personal information for legitimate and clearly defined purposes, including:

• creating and maintaining your candidate profile;
• reviewing your experience, skills and job preferences;
• determining whether your profile may match a potential opportunity;
• contacting you if a suitable opportunity becomes available;
• communicating with you about your registration;
• responding to enquiries;
• providing services requested by you;
• maintaining records of candidate registrations;
• preventing duplicate applications or misuse of our services;
• maintaining the security of our systems and services;
• complying with applicable legal or regulatory obligations;
• establishing, exercising or defending legal claims where necessary.

Candidate registration does not constitute a job offer, employment contract or guarantee of employment.

5. Legal basis and consent

Where required, UAE VERO processes your personal information based on your consent.

By submitting a candidate registration, CV, lead form or other information to UAE VERO, you request that UAE VERO review your information for the purposes described in this Privacy Policy.

In some circumstances, processing may also be necessary:

• to take steps requested by you;
• to comply with applicable legal obligations;
• for legitimate business interests that do not override your rights;
• to establish, exercise or defend legal rights.

Where processing is based on consent, you may withdraw your consent by contacting info@uaevero.com.

Withdrawal of consent does not affect processing that was lawful before the withdrawal.

6. Candidate matching and potential employers

UAE VERO may review candidate profiles against potential work opportunities.

We do not automatically send candidate profiles to every employer.

Where UAE VERO identifies a potentially relevant opportunity, we may contact you before further action is taken.

Where appropriate and permitted, relevant candidate information may be shared with a prospective employer or relevant business partner for the purpose of considering you for a specific opportunity.

We aim to share only information reasonably necessary for that purpose.

UAE VERO does not sell personal information.

UAE VERO does not guarantee that registration will result in your profile being shared with an employer or that an employer will contact, interview or hire you.

7. CVs and uploaded documents

CVs and documents submitted to UAE VERO may contain information such as employment history, qualifications, contact details and other personal information.

Candidates are responsible for ensuring that documents they upload are accurate and do not contain unnecessary sensitive information.

CVs and candidate documents are used only for legitimate candidate review, matching, communication and related administrative purposes.

Access to candidate documents is restricted to authorised persons and systems where reasonably necessary.

8. Information received through Meta, Facebook and Instagram

If you submit information through a Facebook or Instagram lead form, UAE VERO may receive the information you enter into that form, including your name, email address, telephone number, location and answers to candidate questions.

Meta may separately process information under its own privacy policies and terms.

UAE VERO is responsible for its own processing of information after that information has been provided to UAE VERO.

9. Messenger and WhatsApp

If you communicate with UAE VERO through Messenger or WhatsApp, your messages, contact details and information you voluntarily provide may be processed for the purpose of responding to your enquiry, reviewing your candidate registration or providing the requested service.

Messenger and WhatsApp are third-party services and may process information independently under their own privacy terms.

Do not send unnecessary sensitive documents or information through chat services.

10. How long we keep candidate information

UAE VERO does not keep personal information indefinitely.

Candidate profiles and CVs may normally be retained for up to 24 months from the candidate's most recent meaningful interaction with UAE VERO.

A meaningful interaction may include:

• submitting or updating an application;
• submitting a new or updated CV;
• responding to UAE VERO;
• requesting continued consideration for opportunities;
• participating in an active candidate or opportunity process.

After the applicable retention period, candidate information will be deleted or anonymised unless:

• the candidate requests continued retention;
• the information is required in connection with an active opportunity;
• a longer retention period is reasonably required by law;
• retention is necessary to establish, exercise or defend legal claims;
• another legitimate legal requirement applies.

Candidates may request deletion earlier at any time by contacting info@uaevero.com.

UAE VERO may retain limited administrative records after deletion of a candidate profile where necessary to record that a deletion request was completed, prevent misuse, comply with legal requirements or resolve disputes.

11. Other retention periods

Different information may be retained for different periods depending on its purpose.

For example:

• ordinary enquiries may be deleted when no longer required;
• customer or transaction records may be retained for the period required by applicable accounting, tax or legal requirements;
• security logs may be retained for a limited period necessary for fraud prevention and system security;
• records relating to complaints or legal matters may be retained until the matter is concluded and for any applicable legal limitation period.

UAE VERO periodically reviews retained data and removes information that is no longer required.

12. Data minimisation

UAE VERO seeks to collect only information that is reasonably necessary for the relevant purpose.

Candidates should avoid including unnecessary sensitive information in CVs, messages or uploaded documents.

13. How we protect personal information

UAE VERO uses reasonable technical and organisational measures designed to protect personal information against:

• unauthorised access;
• unlawful processing;
• accidental loss;
• disclosure;
• alteration;
• destruction;
• misuse.

Measures may include:

• access restrictions;
• password and account protection;
• secure hosting;
• encrypted communications where supported;
• restricted administrative access;
• secure storage of candidate documents;
• access controls for internal systems.

No internet-based system can be guaranteed to be completely secure. UAE VERO therefore cannot guarantee absolute security but takes reasonable measures appropriate to the nature of the information processed.

14. Who may have access to your information

Access to personal information may be provided where reasonably necessary to:

• authorised UAE VERO personnel;
• Vero Business Services LLC;
• technology, hosting, email or infrastructure providers;
• service providers acting on behalf of UAE VERO;
• prospective employers where relevant to a specific opportunity;
• professional advisers where necessary;
• public authorities where disclosure is required by law.

Service providers should receive only the information reasonably necessary for the service they provide.

15. International processing and transfers

UAE VERO may use technology or service providers whose systems or infrastructure are located outside the United Arab Emirates.

This may result in personal information being processed or stored in another country.

Where international transfers occur, UAE VERO will seek to use appropriate safeguards and service providers that maintain suitable privacy and security standards, subject to applicable UAE data protection requirements.

16. Automated decision-making

UAE VERO may use software tools to organise, categorise, filter or assist with the review of candidate information.

UAE VERO does not intend to make legally significant employment decisions solely by automated means on behalf of an employer.

Final recruitment and employment decisions remain with the relevant employer.

17. Accuracy of information

Candidates are responsible for providing accurate and up-to-date information.

You may contact UAE VERO at any time to request correction or updating of your information.

UAE VERO may remove inaccurate, duplicate or clearly outdated candidate profiles where appropriate.

18. Your privacy rights

Subject to applicable law and any permitted exceptions, you may request:

• confirmation whether UAE VERO processes personal information relating to you;
• access to your personal information;
• correction of inaccurate or incomplete information;
• updating of your information;
• deletion of personal information;
• restriction of certain processing;
• withdrawal of consent;
• transfer or provision of your personal information where applicable;
• information about how your personal information is processed.

To exercise a privacy right, contact: info@uaevero.com

UAE VERO may ask for reasonable information to verify your identity before processing a request.

19. Deletion requests

Candidates may request deletion of their profile and CV at any time.

A deletion request should preferably be sent from the same email address or telephone number used during registration so that UAE VERO can verify the request.

Once verified, UAE VERO will delete or anonymise information that is no longer lawfully required.

Some limited information may need to be retained where required by law or where necessary for legitimate legal or administrative purposes.

20. Withdrawal from candidate consideration

A candidate may request at any time that UAE VERO stop considering their profile for future opportunities.

Requests can be sent to info@uaevero.com.

After the request is processed, UAE VERO will stop using the candidate profile for new opportunity matching, except where limited retention is required by law.

21. Children

UAE VERO services and candidate registration are intended for adults.

UAE VERO does not knowingly seek candidate registrations from persons below the legally permitted working age applicable to the relevant employment context.

If UAE VERO becomes aware that personal information has been submitted improperly by or about a minor, appropriate action may be taken to remove that information.

22. Cookies and analytics

The UAE VERO website may use essential cookies and limited analytics technologies to maintain website functionality, security and performance.

Where non-essential cookies or tracking technologies requiring consent are used, appropriate notice or consent mechanisms should be provided.

Third-party platforms may use their own cookies and tracking technologies subject to their respective policies.

23. Links to external websites

The UAE VERO website may contain links to external websites.

UAE VERO is not responsible for the content, security or privacy practices of independent external websites.

Users should review the privacy policy of any external service they choose to use.

24. Data breaches and security incidents

UAE VERO maintains reasonable processes for responding to suspected personal data security incidents.

Where a breach occurs and notification is required under applicable law, UAE VERO will take appropriate steps in accordance with applicable legal requirements.

25. Changes to this Privacy Policy

UAE VERO may update this Privacy Policy when services, technology, legal requirements or business practices change.

The current version will always be published on this page together with the date of the latest update.

Material changes may be communicated through the website or another appropriate communication channel where necessary.

26. Contact us

For privacy questions, corrections, access requests, consent withdrawal or deletion requests, contact: